Job Posting: Front Office Associate/Admin Cordinator

The Front Office Associate/Admin Coordinator will serve as the friendly and welcoming face of the organization; support senior staff and clergy; address the needs of members, vendors, and the community; manage internal and public calendars; and perform office administrative tasks.
Reception
- Welcome guests and direct them to the appropriate person or office
- Answer, screen, and forward incoming phone calls and email messages
- Provide basic information about services, programs, and opportunities in-person, by phone, and by e-mail
- Receive, sort, and distribute incoming mail and packages
- Perform routine clerical tasks including photocopying, filing, and more
Clergy support
- Maintain public-facing calendars and internal room reservation and facility needs calendars
- Schedule appointments for clergy and maintain their internal calendars
Communications
- Manage and coordinate communications and marketing channels and vehicles
Administrative Support
- Assist program and bookkeeping staff on program reservations and payments
- Support the implementation of synagogue programming
- Assist in the direction and oversight of facilities staff and custodial tasks
- Follow safety and security protocols and control access to the facility from the reception desk
- Assist in the procurement of products and supplies
- Complete minor bookkeeping tasks including recording incoming payments
- Help with gift shop purchases
Other duties as assigned by the Executive Director

Requirements

Friendly and outgoing personality

Excellent communication and interpersonal skills

Organized and responsible

Ability to multitask and juggle various responsibilities

Willingness to learn

High school diploma or equivalent

Two years’ relevant experience

Experience with office-suite software

Bonus Attributes
Graphic design skill
Proofreading and editing skills

Job Type: Full-time   Pay: $22- $25per hour
Benefits:

Employee discount on schooling and programs

Flexible spending account

Paid time off

Professional development assistance

Retirement plan

Expected hours: 32 – 40 per week
Schedule: 6-8 hour shift, Monday to Friday